Terms and Conditions


Where photography has been commissioned, the client and the photographer agree that copyright is retained by The Headshot Guy® unless otherwise agreed in writing.

Note: For more information on copyright please visit www.copyright4clients.com


A Licence to Use will be granted to the client and comes into effect from the date of payment of the relevant invoice. No use may be made of the Photographs before payment in full of the relevant invoice without the express permission of The Headshot Guy®. Any permission which may be given for prior use will automatically be revoked if full payment is not made by the due date.


If a fee has been quoted on the basis of completion of the commission, it is understood that the figure quoted is an estimate, and accordingly The Headshot Guy® reserves the right to charge for all work done, including incurred expenses, if for any reason, the work commissioned takes longer than the time originally anticipated at the date of the estimate.


The Headshot Guy® reserves the right to use images for marketing and promotional purposes unless otherwise agreed.


Confirmation of booking, either verbal or written, confirms the client’s acceptance of these terms and conditions. Once the Client has made a booking for a specific time and date, The Headshot Guy® will not accept any other work from other clients for those times and dates. As a result, if a booking is subsequently cancelled or postponed, The Headshot Guy® reserves the right to charge the client a cancellation fee according to the schedule below.


A booking is considered firm as from the date of confirmation and accordingly, The Headshot Guy® will, at their discretion, charge a fee for cancellation or postponement. This fee would normally be charged at the following rate:

Team & Event shoots: When a client cancels a team or event shoot booking within 7 days of any confirmed date, a fee of 50% of the booked time rate will be charged. When a client cancels photography within 2 days of any confirmed date, a fee of 100% of the booked time rate will be charged. In the event of the job being rescheduled 50% of this fee will be credited to the invoice when the assignment is completed.

For studio bookings. Cancellation fees: There is no cancellation charge if shoots are cancelled +48 hours prior to the appointment time. Cancellations between 48 and 24 hrs will be charged a 50% fee and Cancellations with less than 24 hours notice will be charged in full. Reschedule fees there is no reschedule fee if rescheduled +48 hours prior to the appointment time. Rescheduled shoots with less than 48 hrs notice will be charged a 50% reschedule fee.

Note: Any cancellation fee payable may include additional cancellation charges incurred or payable by The Headshot Guy® in respect of model fees, stylist charges, prop searches and purchase expenditure etc.


Invoice payment is due on the date received. The Headshot Guy® reserves the right to charge an administration charge of £25.00 per letter/telephone call, in pursuance of late invoice payment. If the invoice is not paid in full within 28 days The Headshot Guy® also reserves the right to charge interest at the rate prescribed by the Late Payment of Commercial Debt (Interest) Act 1998 from the date payment was due until the date payment is made.


Unless a rejection fee has been agreed in advance, there is no right to reject on the basis of style or composition.


The Headshot Guy® will keep confidential and will not disclose to any third parties or make use of material or information communicated to him/her in confidence for the purposes of the photography, save as may be reasonably necessary to enable the Photographer to carry out his/her obligations in relation to the commission


These terms and conditions shall not be varied except by agreement in writing.